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Custom Foundations of Business Communications Essay

Research  has  shown  that  people  can  learn  to  feign  emotions  and  lie  but  they can never  be  able  to  control  the subconscious signals  that  their bodies  give out.  The  human  mind  tends to  interpret  and  understand  these  hidden languages  and reacts to them  on  a  subconscious  level. A  person  may  look  authoritative  judging  simply  from  his  body language  and  the  signals  that  he  gives  out.  It  is  by  acknowledging  these  facts  that  we  learn  how  to  pass  out messages  to  people  without  them  even  knowing  by  communicating  to  their subconscious minds. These  methods  can  be used  in  schools,  churches,  homes  and  definitely,  in  business  meetings.

Nonverbal  communication

Nonverbal  communication  in  a meeting  is  done  in  very  many  ways.  It  is  done  through  the  eyes. The  eyes can  be used  to  convey  various  signals  by  varying  the  eye  contact  time  and  the  mode  of  looking  at  the people  in  the meeting. Eyes  are  the  most  effective  of  all  body  language  tools. The  body’s  posture  also communicates  a  lot  as  it can be  used  to  show  aggressiveness,  intimidation,  confidence  and  even disapproval. For  example  crossed  arms  hint  at  an aggressive  and  rather  held  back  nature  while  arms  at  the back  show  submission  or  discipline.  It  is  therefore important  to  understand  one’s  audience  and  try  to acquire a  suitable  posture  for  the  situation  at  hand.  Facial expressions  and  gestures  are  also  used  extensively  not only  in  meetings  but  in  day  to  day  lives  by  humans  in communication.

Many  times  when  leading  a  meeting,  as  the  leader  one  may  be  called  upon  to  call  the  meeting  to  order.  This  may not  be  possible  by  verbal  means  and  non  verbal  cues  may  be  needed.  This  can  be  done  by taking  an  aggressive posture  and  gesturing  at  the  attendants  to  calm  down  and  listen  up.  Such  an  act demonstrates maturity and control over  the  meeting  with  probably  even  more  effectiveness  than  talking.Important  topics  in  a  meeting  can  be emphasized  by  giving  a  prolonged  and  distinguishable  gesturing  when  talking  about  the  topic.  This  allows  the attendants’  subconscious  to  associate  these  topics  with  some  level  of  difference  that  eventually  translates  to  their importance.  In  cases  where  one  is  writing  on  a  board  or  carrying  out  a  visual  presentation  one  may  point  or continuously  pass  their  hands  through  the  topic’s  name.  This will give  great  emphasis  on  the  topic  and  leave  an indelible  imprint  in  the  attendants’  minds.

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In  the course  of  a meeting it  is  always important to  let  the  attendants  know  how  you  feel  about  various  issues  and also  enable  them  get a  hint  as  to  whether  their  actions  are  approved  or  not.  Approval  may  be shown  by  facial expressions that  show  delight  such  as  smiling  and  gestures  that  are welcoming  and  also encouraging  to  the  recipient. In cases  where their actions  are  not  approved  this  can  be conveyed  by  nodding  the  head  or  showing  disappointment either through  the  eyes,  gestures  or  by  an  unwelcoming  posture.

The  flow  of  information  can  also  be  regulated  by  showing  approval  to  encourage  the  contribution  of  more of  that kind  of  information. In the case  where  the  person addressing the meeting  wants  to  cut  short  the  flow of aspecific type of information he may  show  disapproval  to  discourage  the  contributors  from  giving  more of that kind information.

Body language is an important aspect of every meeting and it can not only be used to manage the meeting but also gauge the feelings of those being addressed plus the mood at hand. This art is a very important tool for ever  prospective and current meeting leader, and there is no excuse for not perfecting it.

Custom Foundations of Business Communications Essay

Code: Sample20

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