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XYZ Construction Company gives priority to the health and safety of its workers. If a job poses a certain threat to the health and safety of workers, this company will make every effort to ensure that the task is done in a safe manner. Safety of procedures is mandatory, and no shortcuts in safe procedures, either by workers or Supervisors, will be tolerated (Government Institutes Inc & Government Institutes Research Group, 2007). XYZ Construction Company expects its employees to immediately report about any conditions that pose health and safety risks to the management upon observation or correct them whenever possible. It is the responsibility of the management to take sufficient precautions, abide by OSHA standards, and ensure the health and safety of all its employees. If a task cannot be done in a safe manner, then it will not be done completely. The management will offer visible continuous commitment, leadership, and resources to make sure that its workers remain safe. We recognize the significance of creating a safe work culture through effective procedures and policies as well as employee involvement.

Signature of Chief Executive Officer

Safety and Health Goals

            XYZ Construction Company plans to attain the safety and health of its workers through the following:

  1. Appointing a competent safety individual to coordinate the project.
  2. Making regular inspections on job site safety and carrying out health monitoring.
  3. Offering continuous safety training.
  4. Implementing safety rules and procedures and employing proper discipline.
  5. Making sure that safety rules and procedures are strictly followed by all workers.

Roles and Responsibilities

Designated Safety Coordinator

            XYZ Construction Company has selected (Name/Title) to coordinate, execute, and oversee the health and safety system. His/her responsibilities will include:

  1. Understanding the possible job risks and how to eradicate them.
  2. Instituting safety and health procedures.
  3. Conducting Job Safety Analysis.
  4. Carrying out regular health and safety training.
  5. Ensuring that OSHA construction health and safety requirements are adhered to (Government Institutes Inc & Government Institutes Research Group, 2007).
  6. Carrying out regular health and safety job site inspections.
  7. Engaging employees in the implementation of OSHA regulations.
  8. Taking part in accident investigations and in the execution of corrective measures.
  9. Writing statistical reports to compare the current frequency and severity rates against previous records.

10. Keeping records of trainings, injuries and illnesses, inspections, etc.

The attitude of the supervisor plays a vital role in preventing or obtaining the acceptance of healthy and safe work practices, procedures, and policies. It is the responsibility of the supervisor to identify all the possible risks, determine actions to eliminate or control these risks, make sure that workers engage in secure and healthy work practices, and ensure that employees are trained on health and safety to enable them perform their duties properly (Government Institutes Inc & Government Institutes Research Group, 2007). The supervisor will also be evaluated based on health and safety performance.

Discipline Policy and Procedures

The management of XYZ Construction Company has the responsibility of ensuring that key policies, decisions, hand health and safety procedures are implemented. Detailed OSHA safety and health requirements, such as a confined space, fall protection, lockout, respiratory program, etc. will be placed in writing so that they could be available to all workers. Copies of the company’s written safety program will be availed in all jobsites as well as with the supervisors. OSHA safety and health regulations will be posted at (Location).

All of the company’s safety rules must be adhered to. Failure to comply will lead to severe disciplinary action. XYZ Construction Company will implement the following safety rules:

  1. All workers must use sun block to protect themselves from sunburn and wear proper clothing.
  2. Workers must always keep their minds on their work and watch where they are going. No running please.
  3. The use of illegal drugs during working hours or working under the influence of drugs will automatically result in job termination. Workers are expected to inform their supervisor in case they are under strong prescription drugs that prohibit using machinery or driving.     
  4. Workers are prohibited from engaging in horseplay or distracting their fellow workers during working hours. Do not engage in activities that would put the life or health of another employee in danger.
  5. Cleanliness of the job environment is beginning of a safe job. All workers should ensure that they remove any debris or rubbish in their working area.
  6. Any fear of walking at higher heights should immediately be reported to the supervisor.
  7. Workers are expected to know the location of the fire extinguishers and how they are used.
  8. Ensure that you lift loads in the proper manner, with the legs and not the back. Call for help in case the load is too heavy for you to carry alone.   
  9. Nobody other than the operator shall be permitted to ride equipments unless the equipment is designed to accommodate a passenger.

10. Employees are not allowed to use power equipments and tools unless they have been authorized to use them and have received appropriate training on their use.

11. Do not remove, destroy, or displace any safety appliances or safeguard on machinery or equipment.

12. Areas that are deemed dangerous to the safety of workers will be barricaded. Do not enter barricaded areas (Government Institutes Inc & Government Institutes Research Group, 2007).

13. If an employee has to perform his or her duty around dozers, folk-lifts, trucks, power shovels etc., ensure that the operators of these machines can always see you.

14. Do not oil fuel or lubricate ate equipments while in motion.

15. Prior to servicing, adjusting, or repairing any equipment or power tool, ensure you disconnect it from the power source and tag it out.

16. Excavations more than five feet deep must be sloped as needed. Stay away from trenches that are not accurately sloped. Excavated matter shall not be placed closer than two feet from the excavation edge. Excavations below five feet will need cave in protection where conditions show probable side failure.

Safety Discipline

XYZ Construction Company has implemented the below four-step disciplinary system upon failure to follow safety rules.

First violation: Oral notice.

Second violation: Written notice.

Third violation: Written caution; a day suspension with no pay.

Fourth violation: Written notice; a week’s suspension, or termination if necessary.

Zero-tolerance Violations: Violations of certain safety procedures are so serious in nature that no warning will be given upon violation; instead, the employee’s contract will be terminated. Such violations include:

  1. Entering risky confined places without adhering to proper procedures.
  2. Entering hazardous excavations.
  3. Failing to utilize fall protection equipment.

            Both the supervisor and the employee who permit or engage in unsafe acts will face job termination. A record of every disciplinary action will be maintained.

Jobsite Inspections

            XYZ Construction Company will carry out daily job site inspections. Risks will be documented and analyzed and timely corrections will be made (Government Institutes Inc & Government Institutes Research Group, 2007). Detailed written inspections will be carried out by (Name/Title) on a weekly basis. The Safety Coordinator will travel to all the job sites to observe the possible safety/health risks as well as to develop a plan to protect the workers of this company. Every safety inspection and correctional step will be recorded. The plan will include:

  1. Eliminating the hazard.
  2. Protecting against risks as required by OSHA.
  3. Offering personal protective equipment and implementing its use.
  4. Offering training to workers on safe work practices.
  5. Coordinating workers’ protection via other contractors.

Accident Investigation Plan

Every single accident that results in property damage or worker injury will be investigated. It is important to note that the purpose of the investigation is to determine what has caused the accident in order to prevent the occurrence of similar incidences in the future and not to find fault (Government Institutes Inc & Government Institutes Research Group, 2007).             

  1. All accidents, irrespective of how slight they are, must be reported immediately to the Supervisor.
  2. It is the responsibility of the Supervisor to report all accidents to the Safety Coordinator urgently.
  3.  The Supervisor must also complete a written accident investigation when an accident occurs.
  4. All employees involved in an accident or those who observed the accident happen are expected to complete a written statement to give a description of the accident.
  5. The Safety Coordinator will complete a detailed accident investigation to find out the root cause of the accident and the corrective measures.
  6. All cases of near misses (circumstances where an accident nearly occurred) should be reported. Corrective measures must be taken to avert the occurrence of a similar situation in the future. The Supervisor should keep a record of the near misses and the corrective measures taken, as well as to inform the Safety Coordinator about them so as to make similar corrections on all job sites of the company.

Personal Protective Equipment

  1. Employees are expected to always wear tough hats on job sites while working.
  2. In case of potential risks from particles, flying objects, chemicals, or dust, employees must wear eye protection.
  3. Protective clothing shall be worn where necessary to protect against a potential danger.
  4. Workers must wear leather work boots to protect themselves from chemicals, falling objects, or walking on sharp objects.  Canvas or athletic shoes are not allowed to be worn by employees.
  5. Harnesses shall be used for fall protection as needed.

Record Keeping

XYZ Construction Company will record OSHA work-related illnesses, injuries, and fatalities (Government Institutes Inc & Government Institutes Research Group, 2007).

  1. The company will document OSHA construction safety and health requirements, and make available, personal OSHA Form 301 to all employees.
  2. A record of every disciplinary action taken on the job site will be maintained.
  3. A record of all safety inspections and correctional actions taken to prevent job accidents will be kept.
  4. A Record of all training sessions will be maintained, including the names of trained workers, and explanations of the covered topics.
  5. The company will report to OSHA any workplace accident that leads to death or hospitalization of over three employees.

Safety Training

XYZ Construction Company will offer training to its workers to ensure that the OSHA requirements are met and should continuously assess worker training needs in order to ensure the health and safety of workers on the job (Government Institutes Inc & Government Institutes Research Group, 2007). The training will be done annually, during orientation of new employees, whenever there are alterations to the plan, and when Emergency Response Coordinator decides.

  1. New workers will be trained during orientation on the company’s health and safety management system as well as safe work practices. They will also be provided with specific training on safety and health relating to their tasks.
  2. Following an inspection of a job site, (Name/Title) will identify and assess all possible risks of serious injuries, and the prospect of an accident. Corrective measures will be taken to curtail the risks, and protect the employees.
  3. The Safety Coordinator will review the level of skills and knowledge of exposed employees and provide them with any required training.
  4. In case of a necessity of safety and health training:
  • suitable training will be provided;
  • risks will be identified;
  • necessary safety measures will be explained;
  • the detail level and length of training will be determined based on the OSHA requirements and the severity of the hazards (Government Institutes Inc & Government Institutes Research Group, 2007).
  1. Records of all training sessions will be maintained, including the names of trained workers and explanations of the covered topics.
  2. There will be daily conduct of Toolbox talks and the topics to be covered will include:
  • safe work practices required for the work of that day;
  • any safety concerns that employees may have.

Medical Response and First Aid Procedures

XYZ Construction Company will provide Medical and First Aid procedures to all employees who are injured irrespective of the severity.

  1. The company will maintain First Aid kits in the tool van and office trailer. First aid kits will be inspected on a weekly basis by the Supervisor and restocked as required.
  2. If a medical emergency takes place in the tower, stokes basket connected to a crane will be used to extract the employee in need of medical attention.
  3. In the case where the injury sustained by an employee is less serious, he or she will be sent to the on-site medical facility to be attended to by the company nurse.
  4. If a life threatening/serious injury occurs, the company will provide an emergency ambulance to transport the employee to a hospital where he or she can get proper medical attention.
  5. Employees shall call 911 from the company’s internal telephone to seek for immediate medical attention.

Emergency Response Plan

XYZ Construction Company takes responsibility for the safety and health of all its workers. Appropriate emergency response planning is a vital component of every health and safety program to minimize the exposure of employees to injury (Government Institutes Inc & Government Institutes Research Group, 2007). Our company believes that the following hazard types have a high potential of occurring at the job site: medical emergencies, fire, employee accidents, inclusive of electrocution and falls, excavation collapse, lightning strikes, and spills of harmful materials, such as adhesives, paints and paint thinners, cleaning solvents, lubricants etc.

The company will maintain and use on-site telephone and radio communication always to back up public safety agencies. In the event of an emergency, employees should call 911 from the nearest telephone to notify emergency responders, such as the police, hospital, fire brigades, etc. to seek for help.

Code: Sample20

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